Management Analyst Careers

Wells Fargo is seeking a Senior Contact Center Planning Analyst as part of Consumer and Small Business Banking Customer Care Operations Team. Learn more about the career areas and lines of business at wellsfargojobs.com (https://www.wellsfargojobs.com/career-areas/) .

**In this role, you will:**

+ Direct timely and accurate functional, regional and site call center planning work

+ Assist functional manager with the design of staffing and schedules needed to support operational needs and capacity planning

+ Complete research work for site, regional or enterprise queues and workgroups

+ Develop and deliver communication for enterprise team for ongoing changes in staffing and forecasting strategies

+ Identify and recommend opportunities for process improvement and risk control development

+ Provide feedback and training to specialists and analysts

+ Address scheduling issues, including absences and tardiness

+ Present input to managers regarding individual staff performance

+ Make decisions and resolve issues to meet business objectives

+ Interpret policies, procedures, and compliance requirements

+ Collaborate and influence all levels of professionals including more experienced managers

+ Lead team to achieve objectives

**Required Qualifications:**

+ 4+ years of Operations experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

**Desired Qualifications:**

+ 2+ year of call center experience

+ Knowledge and understanding of scheduling or work force management software

+ Ability to organize and delegate work to others

+ Knowledge of Workforce Management systems

+ Ability to communicate effectively, in both written and verbal formats, with senior leaders

+ Leadership experience including coaching, training, and mentoring

+ Strong analytical skills with high attention to detail and accuracy

+ Strong collaboration and partnering skills

+ Excellent verbal, written and interpersonal communication skills

+ Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important

+ Strong organizational, multi-tasking, and prioritizing skills

+ Proficiency in Excel and other Microsoft Office products (Power Point, Word, Access)

**Job Expectations:**

+ This role offers a hybrid schedule

**Posting End Date:**

3 Apr 2025

**_*Job posting may come down early due to volume of applicants._**

**We Value Diversity**

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

**Applicants with Disabilities**

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (https://www.wellsfargojobs.com/en/diversity/disability-inclusion/) .

**Drug and Alcohol Policy**

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy (https://www.wellsfargojobs.com/en/wells-fargo-drug-and-alcohol-policy) to learn more.

**Wells Fargo Recruitment and Hiring Requirements:**

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

**Req Number:** R-444533

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

**Job Posting Title**

Sr Administrative Assistant - Remote

**Job Description**

The Senior Administrative Assistant provides dedicated administrative support to an assigned function at Prime. This position will manage calendars, travel arrangements, expense coordination and other various administrative duties on behalf of at least two members of Prime’s Senior Leadership Team (SLT) and their corresponding departments.

**Responsibilities**

+ Provide administrative support to at least two members of Prime’s Senior Leadership Team (SLT) members and their corresponding departments; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility

+ Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments

+ Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime

+ Coordinate large team meetings and/or conferences that may extend beyond immediate department support; ensure facilities, technology and materials or handouts are adequately prepared and distributed

+ Document, maintain and enforce policies and procedures in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/ procedures that are administrative in nature

+ Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating site events

+ Capture and distribute meeting minutes at leadership or other management or committee meetings

+ Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned SLT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy

+ Other duties as assigned

**Education & Experience**

+ High school diploma from an accredited school or equivalent GED is required

+ 7 years of work experience in administrative, department coordination or customer service role

+ Must be eligible to work in the United States without need for work visa or residency sponsorship

**Additional Qualifications**

+ Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)

+ Previous experience creating executive level spreadsheets, presentations and reports

+ High degree of professionalism and executive presence

+ Excellent oral and written communication skills

+ Demonstrated organizational and time management skills

+ Strong attention to detail with the ability to handle sensitive and/or confidential information and materials

+ Ability to anticipate needs and proactively find solutions

+ Ability to work autonomously in a changing and dynamic work environment

**Preferred Qualifications**

+ Associate’s or Bachelor’s Degree

+ Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment

**Physical Demands**

+ Ability to travel up to 5% of the time as needed

+ Ability to work a flexible schedule including overtime

+ Constantly required to sit, use hands to handle or feel, talk and hear

+ Frequently required to reach with hands and arms

+ Occasionally required to stand, walk and stoop, kneel, and crouch

+ Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

Potential pay for this position ranges from $23.08 - $37.02 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page (https://www.primetherapeutics.com/benefits) and click on the "Benefits at a glance" button for more detail.

_Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law. _

_We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law._

_Prime Therapeutics LLC is a Tobacco-Free Workplace employer._

Positions will be posted for a minimum of five consecutive workdays.

Prime Therapeutics' fast-paced and dynamic work environment is ideal for proactively addressing the constant changes in today's health care industry. Our employees are involved, empowered, and rewarded for their achievements. We value new ideas and work collaboratively to provide the highest quality of care and service to our members.

If you are looking to advance your career within a growing, team-oriented, award-winning company, apply to Prime Therapeutics today and start making a difference in people's lives.

Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law.

We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

Prime Therapeutics LLC is a Tobacco-Free Workplace employer.

If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process, please contact Human Resources at 1.866.469.1257 or email Careers@primetherapeutics.com.

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

**Job Posting Title**

Specialty Network Operations Senior Business Analyst - Remote

**Job Description**

The Senior Business Analyst Sr will execute on small projects as a liaison among business operations, technology groups, clients, business partners, vendors, and all project management offices to understand, analyze, and facilitate business needs, requirements, and impacts of business changes as a result of strategic initiatives, operational changes, compliance requirements, client needs, and technology or operational improvements.

**Responsibilities**

+ Execute independently on small sized projects or as part of a team of BAs on larger projects working closely with internal and external stakeholders to ensure superior customer and client experience. Specific focus on the specialty network operations fee schedule updates for the clients.

+ Define and validate business needs with project team

+ Participate in stakeholder analysis and identify subject matter experts needed for work effort

+ Assess capability gaps, determine solution options and approach, and define solution scope

+ Plan business analysis approach and activities

+ Prepare for, conduct, and document elicitation sessions

+ Manage requirements traceability to solution scope, objectives, system requirements, and testing

+ Define user acceptance testing approach

+ Adherence to business analysis discipline and standards in accordance with the Prime Project Lifecycle methodology

+ Other duties as assigned

**Education & Experience**

+ Bachelor's degree in business, IT, or related area of study, or equivalent combination of education and/or relevant work experience; High School Diploma or GED equivalent required

+ 3 years of work experience in business analysis

+ Must be eligible to work in the United States without need for work visa or residency sponsorship

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

**Additional Qualifications**

+ Intermediate understanding of business analysis concepts and methodologies

+ Demonstrated drive to deliver results

+ Demonstrated verbal, written communication, facilitation skills, conflict management, consensus building, problem solving, analytical skills, and creative thinking skills

+ Ability to organize and prioritize multiple tasks with high degree of attention to detail

+ Self-directed and strong personal initiative and accountability

+ Team player, comfortable with fast paced, changing environment and ambiguity

+ Experience in leading and motivating diverse project teams to achieve stated results

+ Ability to independently deliver against all job accountabilities

**Preferred Qualifications**

+ Functional knowledge of the Business Analysis Body of Knowledge (BABOK)

+ Experience in client relationship management

+ Working towards or has completed a Business Analysis certification

+ Demonstrated experience in eliciting requirements using a variety of techniques

+ Demonstrated experience in specifying and modeling requirements

+ Proficient in basic office productivity software and tools (MS Word, Excel, Visio, etc.)

**Physical Demands**

+ Ability to work a flexible schedule including weekends, holidays, overtime, on-call, and shifts outside of Prime's core business hours of 9:00 a.m. to 3:00 p.m.

+ Constantly required to sit, use hands to handle or feel, talk and hear

+ Frequently required to reach with hands and arms

+ Occasionally required to stand, walk and stoop, kneel, and crouch

+ Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

Potential pay for this position ranges from $81,000.00 - $138,000.00 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page (https://www.primetherapeutics.com/benefits) and click on the "Benefits at a glance" button for more detail.

_Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law. _

_We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law._

_Prime Therapeutics LLC is a Tobacco-Free Workplace employer._

Positions will be posted for a minimum of five consecutive workdays.

Prime Therapeutics' fast-paced and dynamic work environment is ideal for proactively addressing the constant changes in today's health care industry. Our employees are involved, empowered, and rewarded for their achievements. We value new ideas and work collaboratively to provide the highest quality of care and service to our members.

If you are looking to advance your career within a growing, team-oriented, award-winning company, apply to Prime Therapeutics today and start making a difference in people's lives.

Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law.

We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

Prime Therapeutics LLC is a Tobacco-Free Workplace employer.

If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process, please contact Human Resources at 1.866.469.1257 or email Careers@primetherapeutics.com.

Administrative Assistant

**The future you want is within reach.**

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how an Administrative Assistant for our Civil Infrastructure office contributes to our team:

**Responsibilities**

+ Supporting day-to-day operations by performing administrative tasks for manager, department, or team.

+ Developing and maintaining customer-focused relationships with all stakeholders.

+ Answering telephone calls and taking messages for manager, department, or team members.

+ Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.

+ Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.

+ Arranging travel, hotel, and car reservations and preparing travel itinerary.

+ Ordering office supplies for department as requested.

+ Supporting mail distribution and courier requests.

+ Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

**Qualifications**

+ High school diploma.

+ Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.

+ 1 year of experience in an administrative role or equivalent technical experience.

+ Excellent verbal, written and interpersonal communication skills.

+ Ability to multitask and adapt to change.

+ Ability to act with discretion when handling confidential information.

+ Ability to effectively handle difficult situations and remain calm under pressure.

+ Ability to develop and maintain effective stakeholder relationships.

+ Ability to create, edit, proofread, and format documents/presentations.

+ Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us atcareers@pcl.com (ecareers@pcl.com) with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

**Employee Status:** Regular Full-Time

**Company:** PCL Construction, Inc.

**Primary Location:** Tempe, Arizona

**Job:** Administrative Assistant

**Requisition** : 8426

**Company :**

Highmark Health

**Job Description :**

**JOB SUMMARY**

***This is a Hybrid role and will require you to be onsite at either our Pittsburgh, PA location, Camp Hill, PA location or Buffalo, NY location up to 3 days a week.

This job works collaboratively to support of all risk and compliance assessment activities of Highmark Health across a broad range of frameworks including NIST, HITRUST, PCI, HIPAA, SOC, MAR, CMS, JCAHO, etc. The incumbent will partner with the organizational risk and business partners, the technology organization, and global delivery teams to meet Highmark Health’s mission requirements in a manner consistent with the enterprise risk appetite. This individual must have a proactive mindset and approach, and feel comfortable working in a highly matrixed environment.

**ESSENTIAL RESPONSIBILITIES**

+ Plan and conduct risk assessment activities according to the appropriate framework, including but not limited to NIST, HITRUST, PCI, HIPAA, SOC, MAR, CMS, JCAHO, in order to identify, assess, prioritize, evaluate and address financial, information security, privacy, and other areas of risk.Prepare draft reports and other management reporting deliverables.Review all work prepared by less experienced team members to ensure audit quality standards are consistently met in all forms of documentation.

+ Review and interpret inherent risk assessment results, engagement risks, and developassurance plans (e.g., on-site audit, contract review, financials assessment, purchasing data analysis) to address relevant risk areas and to ensure proper controls are implemented.Accountable for the review and interpretation of authoritative guidance (including, but not limited to NIST, HITRUST, PCI, HIPAA, SOC, MAR, CMS, JCAHO reports) and performs qualitative and quantitative impact assessments based on physical, technical, and administrative safeguards as well as contractual requirements; conducts additional information gathering and risk assessments as-needed; documents and reports results.

+ Lead development of project plans to support risk assessment and decisioning in coordination with business owners and other stakeholders within task-based budgets.Collaborate and communicate with Information Security, Privacy, Procurement, Audit, Compliance, and other teams across the Enterprise to align risk management objectives, practices and procedures.

+ Interface with business areas, technical staff, project teams, and third parties to execute cross-functional risk assurance projects. Lead the communication of assessment results and findings with multiple stakeholder groups and provides consultation and direction throughout.

+ Interpret complex data flow/ information sharing activities, customer integrations, and information safeguards into simplified and high-level terminology and/or process/data flows.Maintains risk management reporting dashboards in RSA Archer applications in order to keep information complete, accurate, and current.Prepare and assist with the delivery of risk assurance reports to management.

+ Ensure risk questionnaires and other risk assessments are distributed and completed on-time and prepares initial impact assessments.Ensure compliance requirements are met across the Enterprise.Assist in training and mentoring team members on multi-faceted engagements, platform customer dependencies, and interpretation of complex contract agreements.

+ Collaborate with lead in providing input and consultation on risk and assurance reporting.Collaborate and consult with other areas (e.g., Procurement, Privacy, Information Security, Legal) throughout the engagement lifecycleAssist in providing timely feedback on interpretations regarding authoritative guidance.

+ Proactively reviews updates made to departmental desk-level procedures, risk assessment methodology, assessment procedures, questionnaires, training, etc. and is responsible for monitoring compliance with departmental metrics, internal control activities, contractual obligations, regulatory requirements, and responding to customer inquiries / audits.

+ Other duties as assigned or requested

**EDUCATION**

**Required**

+ Bachelor's Degree in Accounting, Finance, Business Administration/Management, Information Technology, Pre-Law, or related field

**Substitution** **s**

+ 6 years of related and progressive experience in lieu of Bachelor's degree

**Preferred**

+ Master's Degree in Accounting, Finance, Business Administration/Management, Information Technology, Pre-Law, or related field

**EXPERIENCE**

**Required**

+ 5 years in Audit and Compliance

To Include:

+ 3 years of Business Process Design

+ 3 years of Project Management

​

**Preferred**

+ Experience with Medicaid Markets regulatory environment

+ Experience with monitoring and oversight of accreditation standards (NCQA, TJC, URAC, etc.)

**LICENSES or CERTIFICATIONS**

**Required**

+ None

**Preferred** (any of the following)

+ Certified in Healthcare Compliance (CHC)

+ Certified Healthcare Internal Audit Professional (CHIAP)

**SKILLS**

+ Demonstrate expert knowledge of business and technology processes, risk and control frameworks, and assessment methodologies, particularly as applied to healthcare (payer and provider) business processes.

+ Knowledge of relevant regulatory guidelines, vendor management, sourcing and procurement, and completing assessments of vendors

+ Excellent resource and project planning capabilities, decision making skills, history of results-oriented delivery, and effective team building across a cross-campus and diverse team of management and staff.

+ Strong written and verbal communication skills for diverse audiences (senior management, board, peer, and team).

+ Strong relationship building skills and ability to influence with and without authority in a matrixed organization.

+ Leadership qualities with an ability to motivate and inspire a group of individuals to achieve superior results.

+ High capacity to think analytically, interpret information / observations, apply judgment and make effective, strategic decisions.

**Language (Other than English):**

None

**Travel Requirement:**

0% - 25%

**PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS**

**Position Type**

Office-based

Teaches / trains others regularly

Occasionally

Travel regularly from the office to various work sites or from site-to-site

Rarely

Works primarily out-of-the office selling products/services (sales employees)

Never

Physical work site required

Yes

Lifting: up to 10 pounds

Constantly

Lifting: 10 to 25 pounds

Occasionally

Lifting: 25 to 50 pounds

Rarely

**_Disclaimer:_** _The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job._

**_Compliance Requirement_** _: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies._

_As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy._

_Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements._

**Pay Range Minimum:**

$67,500.00

**Pay Range Maximum:**

$126,000.00

_Base pay is determined by a variety of factors including a candidate’s qualifications, experience, and expected contributions, as well as internal peer equity, market, and business considerations. The displayed salary range does not reflect any geographic differential Highmark may apply for certain locations based upon comparative markets._

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below.

For accommodation requests, please contact HR Services Online at HRServices@highmarkhealth.org

California Consumer Privacy Act Employees, Contractors, and Applicants Notice

Req ID: J262227

Recreation Administrative Assistant

Print (https://www.governmentjobs.com/careers/cityofmaricopaaz/jobs/newprint/4886703)

Apply



Recreation Administrative Assistant

Salary

$19.78 Hourly

Location

Copper Sky, AZ

Job Type

Full-Time

Job Number

202500027

Department

Recreation

Opening Date

03/27/2025

Closing Date

4/10/2025 11:59 PM Arizona

FLSA

Non-Exempt

+ Description

+ Benefits

General Summary

Link to Alt Text: Class Specifications | Recreation Administrative Assistant | Class Spec Details (https://www.governmentjobs.com/careers/cityofmaricopaaz/classspecs/1744657?keywords=6153&pagetype=classSpecifications)

Essential Duties & Responsibilities

Minimum and Preferred Entrance Qualifications

At the City of Maricopa, you will enjoy premier benefits such as:

+ A 4 Day Work Week

+ Paid Vacation Leave starting at 88 hours

+ 120 Hours of Paid Sick Leave

+ 9 Paid Holidays to include Winter Break or Floating Holidays

+ Affordable Medical Plans starting at Zero Employee Premium Costs

+ Affordable Dental & Vision Plans starting at Zero Employee Premium Costs

+ Telehealth through 98point6

+ Multiple Retirement Plans with Employer Contributions

+ 457 Retirement Plan with up to a 2% contribution match after 1 year of service.

+ Qualified Employer for the Department of Education's Public Service Loan Forgiveness Program

+ Tuition Reimbursement up to $5,250.00 a year.

+ Employer Paid Term Life and AD&D Insurance

+ Short Term Disability

+ Flexible Spending Account & Health Savings Account

+ Free Employee Membership to Copper Sky Multigenerational Center

+ Wellness Program Incentives up to $1,200.00 a year.

+ Employee Assistance Program up to 6 counseling sessions at no cost.

+ Voluntary Benefits such as: Life Insurance, AETNA Supplemental Plans, Legal Shield, and ID Protection.

Employer

City of Maricopa

Address

39700 West Civic Center Plaza

Maricopa, Arizona, 85138

Phone

520-316-6805

Website
http://www.maricopa-az.gov

Apply

Please verify your email addressVerify Email

**Overview**

The Business Analyst will serve as a crucial liaison between the Recovery Unit program staff and the technical team, ensuring that the Intelligrants grant management software is configured and utilized effectively for disaster recovery efforts. This role involves understanding the complex needs of the State, documenting system configuration requirements, and facilitating communication between various stakeholders to ensure the operational success of the Intelligrants software.

This position performs all duties and responsibilities in accordance with the Mission, Vision, and Core Values of Cayuse.

**Responsibilities**

+ Work collaboratively with DRU program staff to understand and document the specific configuration needs of the Intelligrants software for disaster recovery grants management.

+ Engage with the Applications Program Manager to help OCD DRU leadership articulate and document business requirements for the use of Intelligrants.

+ Translate business needs into functional specifications and communicate these to the Applications Programmer, Senior Applications Programmer, and IT Tester.

+ Develop comprehensive use cases to guide Quality Assurance and End User Acceptability testing of the Intelligrants software.

+ Facilitate effective communication between program staff, technical teams, and leadership to ensure alignment and understanding of system requirements.

+ Assess the operational use of Intelligrants, identifying areas for improvement and ensuring configurations meet the business objectives.

+ Provide exceptional customer service by working directly with end users during testing cycles to gather feedback and ensure successful implementation of configuration changes.

+ Other duties as assigned.

**Qualifications**

+ Experience in Intelligrants grant management software functionality

+ Ability to assess successful operational use of Intelligrants

+ Good customer service in working with end users on testing of configuration changes to ensure a successful testing cycle

+ Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.

+ Must possess problem-solving skills.

+ Exceptional communication skills, both oral and written

+ Ability to respond effectively to customers with a sense of urgency.

+ Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.

+ Highly motivated with the ability to handle and manage multiple tasks at any one time.

+ Ability to forge new relationships, individual and teaming in nature.

+ Must be a Self-starter, that can work independently and as part of a team.

**Our Commitment to you / overview of benefits**

+ Medical, Dental and Vision Insurance; Wellness Program

+ Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)

+ Short-Term and Long-Term Disability options

+ Basic Life and AD&D Insurance (Company Provided)

+ Voluntary Life and AD&D options

+ 401(k) Retirement Savings Plan with matching after one year

+ Paid Time Off

**Reports to: Account Manager**

**Working Conditions**

+ Professional remote office environment.

+ Must be physically and mentally able to perform duties extended periods of time.

+ Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.

+ Must be able to establish a productive and professional workspace.

+ Must be able to sit for long periods of time looking at computer screen.

+ May be asked to work a flexible schedule which may include holidays.

+ May be asked to travel for business or professional development purposes.

+ May be asked to work hours outside of normal business hours.

**Other Duties:** _Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice._

**_Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law._**

**Pay Range**

USD $97,177.60 - USD $116,376.00 /Yr.

Submit a Referral (https://careers-cayuseholdings.icims.com/jobs/2006/intelligrants-business-analyst/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834356743)

**Location** _US-_

**ID** _102872_

**Category** _Information Technology_

**Position Type** _Full-Time Salary Exempt_

**Remote** _Yes_

**Clearance Required** _None_

**Short Description**

Bowman has an opportunity for an Administrative Assistant to join our team in Safford, AZ.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

**Purpose**

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business. Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research.

**Responsibilities**

**Leadership and Direction**

+ Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

**At the Operational and Company Level**

+ Greet scheduled visitors and accompany to appropriate area or person.

+ Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities.

+ Communicate with internal and external clients, Project Managers, and other staff on project related matters.

+ Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients.

+ Act as liaison with corporate headquarters, disseminating information to local office staff accordingly.

**Do the Work**

+ Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.

+ Organize and maintain file system, file correspondence and other records.

+ Collect and research data using various company programs.

+ Make copies of correspondence and other printed material.

+ Prepare outgoing mail and correspondence.

+ Compose and type routine correspondence and spreadsheets.

+ Serve as backup to receptionist function as required.

+ Create and track work requests.

+ Assist with the timesheet and invoicing process for assigned departments.

+ Review invoices for accuracy within assigned department.

+ Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.

+ Anticipate future needs and respond to changing situations.

+ Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.

+ Research and prepare reports relating to departmental projects and activities.

+ Receive and screen telephone calls, answer questions, and take accurate messages.

+ Handle all incoming mail, then scan, date, distribute and file.

+ Maintain office supplies inventory, anticipate needed supplies, place and expedite orders for supplies.

+ Perform special projects as assigned.

+ Assist other administrative team members as needed.

**Success Metrics and Competencies**

+ Ability to work both independently and within a team environment.

+ Highly motivated and problem-solving attitude.

+ Strong sense of urgency in responding to constituents.

+ Effective verbal and written communication skills.

+ Strong work ethic and commitment to quality.

+ Self-reliance and ability to operate independently with limited direction.

+ Effective working relationship with internal leaders and peers, as well as external clients.

+ Ability to effectively manage multiple time-sensitive tasks.

**Qualifications**

+ High School diploma or equivalent GED required or commensurate relevant experience.

+ Associates degree or 2 years of post-high school education preferred.

+ Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required.

+ Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Basic understanding of clerical procedures and systems such as record keeping and filing.

+ Professional appearance, approach, and demeanor.

**Physical Demands and Working Environment**

+ Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.

+ Mobility around an office environment.

+ Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

+ Occasional lifting or carrying up to 20 pounds.

+ Occasional pushing or pulling up to 20 pounds.

+ Occasional reaching outward or above shoulder.

\#LI-JJ1

**Job Description Disclaimer**

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf) . If you’d like more information on your EEO rights under the law, please click here (https://www.dol.gov/general/topic/discrimination) .

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email recruiting@bowman.com .

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you’d like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.

**Primary City/State:**

Tucson, Arizona

**Department Name:**

Admin-PED-Clinic

**Work Shift:**

Day

**Job Category:**

Finance

Health care is constantly changing, and at Banner Health, we are at the front of that change. We are leading health care to make the experience the best it can be. We want to change the lives of those in our care – and the people who choose to take on this challenge. If changing health care for the better sounds like something you want to be part of, we want to hear from you.

As a **Business Analysis** , this position is a strategic contributor with expertise in selected business or healthcare processes and is responsible for collaboratively formulating system scope and objectives related to the company's requirements. May provide leadership to the team to direct daily operations. The incumbent performs and participates in meetings, presentations, visioning sessions, planning sessions, implementation activities, and support functions. Acts independently or as leader of a team to provide knowledge, guidance, research, and fact-finding expertise to define, design, and modify specifications and processes of complex information systems. Responsible for establishing system documentation standards and quality assurance methodologies for systems and applications. Maintains current professional and technical knowledge.

This is a **n Exempt, Full-Time Day Shift, 8a to 5p** position.

Your pay and benefits (Total Rewards) are important components of your Journey at Banner Health. Banner Health offers a variety of benefit plans to help you and your family. We provide health and financial security options so you can focus on being the best at what you do and enjoying your life.

Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 800-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 700 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

POSITION SUMMARY

This position coordinates and/or collects relevant financial, business and/or statistical data to prepare and interpret reports for management in an accurate and timely manner. This position provides maintenance/updates as necessary to ensure the integrity of assigned systems and databases, as well as department/function processes and standards are met in a timely and accurate manner.

CORE FUNCTIONS

1. Gathers data from various sources to document, trend and analyze data necessary to complete projects in assigned area. Generates various monthly, weekly, daily or ad hoc reports that enable management to control and analyze operations.

2. Works with management and staff of various departments to assist with data gathering and/or interpretation. Ensures accuracy of information systems and maintenance of reporting. Ensures the integrity of statistical files and databases used for financial and other business reporting purposes.

3. Works with other analysts to manage key financial, statistical and/or business specific processes within the organization, which may include operating budgets, forecasts program reporting and analysis, charge management, cost accounting, decision support and reimbursement analysis.

4. Provides data modeling resources for special projects assigned to the department by management for analysis.

5. Prepares timely and accurate reports and presentations for internal and/or external customers/stakeholders to satisfy mandated reporting requirements policy, law or management. Maintains accurate statistical, contractual or other departmental databases, as assigned.

6. Depending on assignment, serves as leader or subject matter expert, which includes the initiation and assistance in identification and implementation of operating improvements and efficiencies by identifying important trends and variances through the review of management reports and financial analysis. Educates users of the assigned reporting system on the utilization of reports and the functionality of those reports.

7. May be assigned to supervise staff. This includes selecting, training, and conducting performance management for department staff. Provides leadership, coaching, recognition, and staff development. Establishes priorities, workloads, schedules, controls and work procedures.

8. Uses specialized knowledge to analyze information and solve business problems. Works independently under general supervision. As assigned, provides management with accurate and timely information necessary to effectively manage financial operations for revenues in excess of $300m annually. Consults internally with Department Directors, Administration, Data Operations, Financial Services Department Personnel and Banner Health System personnel. Works with State governmental agencies, colleagues as other healthcare facilities, professional organizations and outside vendors.

MINIMUM QUALIFICATIONS

Requires a Bachelor’s degree in Accounting, Finance or Business Administration or equivalent experience.

Requires a proficiency level typically attained with 5+ years of experience performing financial, analytical, and/or statistical work, preferably in a healthcare setting. Must have excellent analytical and organizational skills and the ability to manage multiple priorities with changing needs and deadlines. Requires excellent human relations skills and the ability to effectively interact and communicate both verbally and in writing with all levels staff and outside professionals.

Requires strong abilities in statistical analysis, data interpretation, computer software applications, database and spreadsheet programs, plus a proficiency in financial modeling techniques to generate management reports, projections, allocations, and analyses.

PREFERRED QUALIFICATIONS

For Contact Center Business Analyst positions: Preferred experience in contact center data and data sources (i.e. ACD systems, workforce management scheduling software, etc)

Additional related education and/or experience preferred.

**EEO Statement:**

EEO/Female/Minority/Disability/Veterans (https://www.bannerhealth.com/careers/eeo)

Our organization supports a drug-free work environment.

**Privacy Policy:**

Privacy Policy (https://www.bannerhealth.com/about/legal-notices/privacy)

EOE/Female/Minority/Disability/Veterans

Banner Health supports a drug-free work environment.

Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability

**Description**

**You Lead the Way. We’ve Got Your Back.**

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

Our industry is rapidly evolving, and we need courageous, quick thinkers who can shape the strategic decisions that lead our business forward. Whether it’s negotiating with some of our largest global partners or creating next year’s financial plan, you can influence both our day-to-day P&L and the future direction of the company. As part of the team, you can have the opportunity to learn and use the latest data tools and technologies and explore a range of roles to grow your career. Find your place in finance on #TeamAmex.

**How will you make an impact in this role?**

The Executive Administrative Assistant will provide comprehensive support to three Vice Presidents within the Controllership team. This role demands exceptional organizational, interpersonal, and prioritization skills, alongside strong personal integrity and discretion. The position is an integral part of the team’s success, requiring a proactive approach to anticipate and adapt to diverse needs. The ideal candidate will thrive in a dynamic, fast-paced environment, managing multiple priorities, and will be highly communicative and intellectually curious, contributing positively to the team culture.

**Key Responsibilities but not limited to:**

* Serve as a professional point of contact for leaders, handling inquiries with discretion and efficiency.

* Proactively manage and organize calendars, schedule meetings across multiple time zones, and maintain organizational charts and distribution lists.

* Prepare for meetings by coordinating conference rooms, food, and logistics as necessary.

* Assist with onboarding new colleagues.

* Prepare, review, and process expense reports in compliance with company T&E policies.

* Arrange detailed itineraries for trips, including hotel bookings, transfers, scheduled meetings, and relevant contact information.

* Process Ariba Buyer orders and other invoices.

* Liaise with IT helpdesk for technical support as needed.

* Support special ad hoc projects as assigned.

**Minimum Qualifications:**

* 5 years of experience; Previous experience in a wide range of administrative tasks.

* Excellent organizational, administrative, and interpersonal skills.

* Proficiency in managing complex calendars and coordinating meetings with internal and external parties.

* Expertise in planning and arranging domestic and international travel.

* Strong sense of integrity, capable of handling confidential and sensitive information with discretion.

* Self-starter with the ability to work independently.

* Exceptional written and verbal communication skills.

* Attention to detail and ability to follow up in a timely manner.

* Ability to prioritize multiple tasks with minimal guidance and proactively identify and resolve issues.

* Positive, solution-oriented attitude and reliability.

* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

**Preferred Qualifications:**

* Preferably, a strong working knowledge of American Express Company processes and internal systems (e.g., myHR, Ariba Buyer, Concur).

**Non-considerations for sponsorship:**

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

**Qualifications**

Salary Range: $24.05 to $48.10 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

+ Competitive base salaries

+ Bonus incentives

+ 6% Company Match on retirement savings plan

+ Free financial coaching and financial well-being support

+ Comprehensive medical, dental, vision, life insurance, and disability benefits

+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

+ Free and confidential counseling support through our Healthy Minds program

+ Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the Pay Transparency Policy Statement.

If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.

**Job:** Finance

**Primary Location:** US-Arizona-Phoenix

**Schedule** Full-time

**Req ID:** 25005376