Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Administrative Assistant

Casa Grande, AZ, USA

Req #1173

Tuesday, October 3, 2023

MacLellan Integrated Services @ Lucid Motors, Case Grande, AZ

With safety as our guiding principle, we perform critical process cleaning for our clients.

We have great benefits starting on your first day– check them out below!Starting Pay: Administrative assistants earn $20 per hour with overtime after 40 hours weekly.

Immediate opening available

We are Best People, Best Systems, Best Results; we bring people together who share our values and help them discover and achieve their potential. Our Cultural DNA is what differentiates us from other organizations. We believe that being good is for someone else, we resolve to be great! We make each other look great by having each other’s back! Our foundation and strength are found in our core values:

Trust | Integrity | Responsibility | Community | Excellence

About Us:

MacLellan Integrated Services is a dynamic and rapidly growing organization offering a range of services including Critical Process Cleaning, Building & Process Equipment Maintenance, HVAC & Mechanical, Production Support, and Wastewater Management to a broad range of business partners across North America.

About You:

As an Administrative Assistant, you are part of Best People . You are responsible for new hire processing and documentation control, data entry, invoicing, and organization employee events. Utilizing our Best Systems , you communicate with variable workforce providers and purchase and track materials and equipment. You deliver the Best Results to your site by being highly detailed and organized and having excellent written and verbal communication skills.

Necessary Skills:

+ Highly proficient in all MS Office products (Excel, PowerPoint, Word, etc.)

+ Highly detailed and organized

+ Ability to prioritize and maintain schedules for task completion

+ Excellent written and verbal communication skills

+ Ability to maintain a high level of confidentiality

Necessary Requirements:

+ Must be fluent in English and Spanish

+ Reliable transportation

What can you expect in return for your commitment to MacLellan?

You can expect a culture where we are transparent as an organization and open with each other, always working as a team to help one another. You can expect a culture where we take our work seriously, but not ourselves. In addition to a great culture, you can expect these great benefits too!

+ Medical, Dental, Vision, and Life Insurance Coverage begin on the first day of full-time employment

+ Flexible Spending Accounts and Health Savings Accounts available

+ 401(k) eligibility the first day of the month after your date of hire, 5% Company Match after 6 months of employment, Company match is immediately vested

+ Generous Paid Time Off (PTO) program that includes floating holidays in addition to paid company holidays

+ Optional Life Insurance available

+ Weekly Pay

+ Employee Referral Bonuses -get paid to bring your friends!

+ Paid Volunteer Time Off for Community Service

Come join our team and let’s build something great together!

Equal Employment Opportunity Policy

MacLellan Integrated Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Pre-Employment Drug Testing Notification and Policy:

After a conditional offer of employment, all job applicants at MacLellan Integrated Services will undergo testing for the presence of illegal drugs.

Applicants will be required to submit voluntarily to a urine specimen test at a laboratory chosen by the Company. Any applicant who refuses to submit to a drug test or is suspected by the lab to have tampered with the specimen will not be considered for employment.

Prior to testing, an applicant will be given the opportunity to list all prescription drugs used and their purpose. All legal drugs found in a drug test result will be verified by a Medical Review Officer (MRO), who will verify that prescriptions are valid and being used at the prescribed amounts and that said amounts are reflected appropriately in the urine.

Any applicant with a confirmed positive test will be denied employment.

Post-Employment Drug Testing:

All employees can be drug tested randomly, upon suspicion, post-accident or any other purpose allowed by law.

Note: This form is not used to obtain consent and is for informational purposes only. Drug testing consent will be obtained per FCRA requirements in a separate process.

Other details

+ Pay Type Hourly

+ Min Hiring Rate $20.00

+ Max Hiring Rate $20.00

+ Casa Grande, AZ, USA

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Summary THIS POSITION IS BEING RE-ANNOUNCED TO SOLICIT ADDITIONAL CANDIDATES; APPLICANTS WHO PREVIOUSLY APPLIED TO THIS ANNOUNCEMENT NEED NOT RE-APPLY UNLESS SUBMITTING UPDATED INFORMATION AND/OR MISSING FORMS. Responsibilities This position is located at the Parker Indian Health Center in the office of the CEO (Chief Executive Officer) for the Colorado River Service Unit in Parker AZ. This position plans, coordinates, and accomplishes a variety of program support tasks of an advanced nature for a complex healthcare. This position also serves as liaison to the Executive Leadership team, organizes and coordinates executive outreach and external relation efforts to the service unit's tribal, private sector and partners. The Executive Assistant serves as liaison to the Executive Leadership team; and organizes and coordinates executive outreach and external; relations efforts to the service unit's tribal, and private sector, partners. Serves as a key member of the Office of the CEO. Provides advice and recommendations to the CEO on matters relative to the coordination, integration and synchronization of events and activities personally affecting and interacting with the management team. Incumbent receives, assess, routes or otherwise processes incoming and outgoing information such as controlled or routine correspondence reports, memoranda, and other written communication. Completes a variety of administrative tasks for the CEO including: Participates in the non-technical aspects of program planning; Manages complex calendar of appointments; schedules meetings; sends invites; schedules conference room activities and tracks meetings; Insures conference room is ready for meetings. attends, records, summarizes, and distributes meeting minutes. As initial point of contact for the hospital, is responsible for the receipt, control, logging, safekeeping, and necessary action on classified material received to include: management of 7B personnel files and updates; Employee/Labor Relations correspondence; and PMAP completions. Functions as timekeeper for the Executive Leadership personnel, including CEO direct reports, and is knowledgeable with ITAS and its requirements. Concur Government Edition (CGE) travel system responsibility; enter and track travel requests and arrangements; assist and train department level program support staff in CGE; tracking travel and training in accordance with travel policies and continuing education policies for staff. Track mandatory trainings i.e., LMS, Relias, etc. Primary Time keeper for all directors and time keepers for the Service Unit. Requirements Conditions of Employment Must pass pre-employment examination. Selectee may be subject to a probationary period ESEP appointees typically serve a two year probationary period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Confidential Financial Disclosure Form required. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-08: Your resume must demonstrate at least (1) year of specialized experience in difficulty and responsibility to the GS-07 that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Examples include: Experience in performing administrative and clerical duties to include the following: serving as an executive assistant to a Chief Executive Officer (CEO) or similar echelon; coordinating activities by setting up and refusing appointments; coordinating and assembling background information for meetings; composing correspondence; planning itineraries and schedules for travel, ensuring transportation and accommodations reservations are arranged and the preparation and submission of travel vouchers are completed; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software. GS-09: Your resume must demonstrate at least (1) year of specialized experience in difficulty and responsibility to the GS-08 that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position. Examples include: Experience in serving as an executive assistant to the office of the Chief Executive Officer (CEO) or similar echelon in coordinating appointments and calendar management; making and accepting phone calls utilizing discretion in exercising accessibility of information received and provided; booking travel arrangements, making itineraries ensuring all aspects of travel are followed including timely and efficient voucher claim submissions; assist in arranging subordinate representation by an alternate official in absence of immediate supervisor; organizing and strategizing logistics along with coordination and assembling of information for meetings; review/compose draft executive correspondence; knowledge and use of a computer and competent in word processing, database usage, and ability to utilize various software; ability to multitask and demonstrate the ability to organize competing priorities with professionalism to ensure a seamless approach in the completion of organizational tasks assigned. Typing Proficiency: Must meet typing proficiency by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates or by self-certifying proficiency. Must be able to type at least 40 words per minute based on a 5-minute sample with three or fewer errors. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education There are no education requirements. Additional Information Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is not covered by a Bargaining Unit. This position has promotion potential to the GS-09 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.

**Overview**

As our Medical Receptionist at Dignity Health Yavapai Regional Medical Group, you will help patients check-in and schedule appointments so they can receive quality healthcare services.

Every day, your main task will be to greet patients, answer phone calls, and ensure that all necessary paperwork is completed accurately and efficiently. You will be expected to provide excellent customer service and make patients feel comfortable and welcomed. To be successful in this role, you must possess excellent communication and organizational skills, be proficient in using electronic medical records and scheduling systems, and have a high level of attention to detail.

**Dignity Health-Yavapai Regional Medical Center** extends this feeling with a strong sense of family security and belonging. Our compassion and commitment to quality care has earned awards such as the Stroke Care Excellence Award (2022) Neuroscience Excellence Award (2021 2020) and America’s 100 Best Hospitals for Stroke Care Awards (2020 2021) and has placed us at the top of the charts in community and nationwide in healthcare. Come experience the incredible quality-of-life that Dignity Health-YRMC and Prescott has to offer! #hellohumankindness

**Responsibilities**

+ Ensures positive customer service atmosphere and interactions in reception areas

+ Answers the telephone in a pleasant and helpful manner

+ Complete full patient registration when registering new patients.

+ Ensure all patient information is updated and current when following up/interacting with patients.

+ Verify insurance eligibility and/or benefits.

**Qualifications**

**Minimum**

+ High School Diploma/GED

+ Basic computer skills required

+ Outlook Windows-based programs

**Preferred**

+ Previous medical office and/or insurance experience

+ Bi-lingual skills

**Pay Range**

$18.00 - $20.38 /hour

We are an equal opportunity/affirmative action employer.

ADP is hiring an Administrative Support professional.In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

* Perform clerical, administrative and general office duties of a responsible and confidential nature
* Route and answer correspondence
* Independently establish, organize and maintain documents and initiate follow up as needed
* Compile, analyze and summarize statistics and information in presentation formats
* Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
* Create formulas/formats of moderate complexity and determine hardware/software requirements
* May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
* May coordinate and track training activities of internal associates
* Maintain database as required
* May assist in workforce scheduling of internal associates
* Provide support to other members of management and department as requested

QUALIFICATIONS REQUIRED:

* 1+ year of administrative support experience in a similar environment

ADP is hiring an Administrative Support professional.In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

* Perform clerical, administrative and general office duties of a responsible and confidential nature
* Route and answer correspondence
* Independently establish, organize and maintain documents and initiate follow up as needed
* Compile, analyze and summarize statistics and information in presentation formats
* Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
* Create formulas/formats of moderate complexity and determine hardware/software requirements
* May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
* May coordinate and track training activities of internal associates
* Maintain database as required
* May assist in workforce scheduling of internal associates
* Provide support to other members of management and department as requested

QUALIFICATIONS REQUIRED:

* 1+ year of administrative support experience in a similar environment

ADP is hiring an Administrative Support professional.In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

* Perform clerical, administrative and general office duties of a responsible and confidential nature
* Route and answer correspondence
* Independently establish, organize and maintain documents and initiate follow up as needed
* Compile, analyze and summarize statistics and information in presentation formats
* Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
* Create formulas/formats of moderate complexity and determine hardware/software requirements
* May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
* May coordinate and track training activities of internal associates
* Maintain database as required
* May assist in workforce scheduling of internal associates
* Provide support to other members of management and department as requested

QUALIFICATIONS REQUIRED:

* 1+ year of administrative support experience in a similar environment

ADP is hiring an Administrative Support professional.In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.

Unlock Your Career Potential: Support at ADP. Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

* Perform clerical, administrative and general office duties of a responsible and confidential nature
* Route and answer correspondence
* Independently establish, organize and maintain documents and initiate follow up as needed
* Compile, analyze and summarize statistics and information in presentation formats
* Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
* Create formulas/formats of moderate complexity and determine hardware/software requirements
* May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
* May coordinate and track training activities of internal associates
* Maintain database as required
* May assist in workforce scheduling of internal associates
* Provide support to other members of management and department as requested

QUALIFICATIONS REQUIRED:

* 1+ year of administrative support experience in a similar environment

Job Title
Receptionist

Job Description Summary

Job Description

Visitor Experience
• Greet visitors and employees in a warm and friendly manner
• Register visitors using Visitor Management System and provide guest badges
• Ensure host is contacted when visitor arrives
• Inform guests and visitors of various site amenities available to them
• Provide transportation and off-site food options for employees and visitors
• Answer and direct phone calls, and virtually support calls and visitors for other offices, as needed
• Is knowledgeable about what activities are available in the local vicinity (theater, sports, concerts, shows, special exhibits, sightseeing).

Meetings & Events
• Ensure all meeting spaces are clean and ready for use. Engage IT and/or Facilities team when assistance is needed, or repairs need to be made.
• Support site and team events at the office such as Thirsty Thursdays, Speaker Series or Trivia.
• Schedule site activities and maintain a calendar of events for the site.
• Coordinate with Site Leader on company sponsored events
• Submits work orders to ensure room set-ups for events and meetings
• Maintain onsite events calendar
• Manage license for music, cable TV, and other services for onsite entertainment.
• Coordinate Hub TV programming, including sporting events and other exciting headlines

Amenities & Site Services
• Partner with Global Wellness & Worklife Lead for events including opportunities to drive Fitness Center usage
• Provide support for employees in utilizing company services, such as the mail room, IT PIT Stop, passport photos, faxing, etc.
• Oversee intelligent locker package delivery system
• Manage our Gennovator family wall
• Support new hires in navigating the office and services

Office Administration
• Ensure that the lobby, meeting rooms and other common areas are being maintained by your business partners, at all times.
• Manage site communications on our internal channels and manage digital signage updates.
• Confirm printers are operating and have all supplies, including paper and toner
• Oversee onsite car charging program
• Support employees with reserving seats, educate on technology tools available to support their needs in the future

Additional Responsibilities

Responsible for personal safety and the safety of those who are affected by your work. Follows the security team's prescribed security and emergency protocols. Responds to emergencies in a controlled, effective manner. According to operating procedures, summons the needed help and issues the appropriate alerts.
• Participate in all EHS related programs & activities required, including incident investigations
• Report any condition that could result in an accident or injury
• Be an active member of the Emergency Response Team supporting annual evacuation drills

Qualifications

* GED or High School Diploma needed. It is preferred to have a bachelor's degree or professional hospitality accreditations.
* Experience in Customer Service is Required. Notary services a plus.
* It is preferred that candidates have at least 4+ years of front desk, concierge, customer service, or other hospitality experience.
* Strong local knowledge, including all relevant information on recreation, hospitality, and business.
* Ability to grasp and interpret memoranda, brief communications, and directions, and to ask for clarification when necessary. The capacity to write correspondence and routine reports. The capacity to communicate information clearly to a department inside your company or to big groups of personnel.
* Being at ease interacting and meeting new people.
* Has a friendly, outgoing personality, the capacity to judge the situation, empathize, and provide assistance.
* Uses great interpersonal abilities and a high level of attention to detail.
* Possesses a positive outlook and a keen sense of urgency when it comes to fixing any potential problems.
* Ability to lift up to 40lbs.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

Job Title
Receptionist

Job Description Summary

Job Description

Visitor Experience
• Greet visitors and employees in a warm and friendly manner
• Register visitors using Visitor Management System and provide guest badges
• Ensure host is contacted when visitor arrives
• Inform guests and visitors of various site amenities available to them
• Provide transportation and off-site food options for employees and visitors
• Answer and direct phone calls, and virtually support calls and visitors for other offices, as needed
• Is knowledgeable about what activities are available in the local vicinity (theater, sports, concerts, shows, special exhibits, sightseeing).

Meetings & Events
• Ensure all meeting spaces are clean and ready for use. Engage IT and/or Facilities team when assistance is needed, or repairs need to be made.
• Support site and team events at the office such as Thirsty Thursdays, Speaker Series or Trivia.
• Schedule site activities and maintain a calendar of events for the site.
• Coordinate with Site Leader on company sponsored events
• Submits work orders to ensure room set-ups for events and meetings
• Maintain onsite events calendar
• Manage license for music, cable TV, and other services for onsite entertainment.
• Coordinate Hub TV programming, including sporting events and other exciting headlines

Amenities & Site Services
• Partner with Global Wellness & Worklife Lead for events including opportunities to drive Fitness Center usage
• Provide support for employees in utilizing company services, such as the mail room, IT PIT Stop, passport photos, faxing, etc.
• Oversee intelligent locker package delivery system
• Manage our Gennovator family wall
• Support new hires in navigating the office and services

Office Administration
• Ensure that the lobby, meeting rooms and other common areas are being maintained by your business partners, at all times.
• Manage site communications on our internal channels and manage digital signage updates.
• Confirm printers are operating and have all supplies, including paper and toner
• Oversee onsite car charging program
• Support employees with reserving seats, educate on technology tools available to support their needs in the future

Additional Responsibilities

Responsible for personal safety and the safety of those who are affected by your work. Follows the security team's prescribed security and emergency protocols. Responds to emergencies in a controlled, effective manner. According to operating procedures, summons the needed help and issues the appropriate alerts.
• Participate in all EHS related programs & activities required, including incident investigations
• Report any condition that could result in an accident or injury
• Be an active member of the Emergency Response Team supporting annual evacuation drills

Qualifications

* GED or High School Diploma needed. It is preferred to have a bachelor's degree or professional hospitality accreditations.
* Experience in Customer Service is Required. Notary services a plus.
* It is preferred that candidates have at least 4+ years of front desk, concierge, customer service, or other hospitality experience.
* Strong local knowledge, including all relevant information on recreation, hospitality, and business.
* Ability to grasp and interpret memoranda, brief communications, and directions, and to ask for clarification when necessary. The capacity to write correspondence and routine reports. The capacity to communicate information clearly to a department inside your company or to big groups of personnel.
* Being at ease interacting and meeting new people.
* Has a friendly, outgoing personality, the capacity to judge the situation, empathize, and provide assistance.
* Uses great interpersonal abilities and a high level of attention to detail.
* Possesses a positive outlook and a keen sense of urgency when it comes to fixing any potential problems.
* Ability to lift up to 40lbs.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us.

This position allows all levels of experience.

Overview : Employees are our greatest resource in working towards a bright future. It takes an exceptional team of Administrative Professionals working behind the scenes to help solve complex problems and build capacity for the future.

Smyth Industries is currently searching for an individual with experience as an Administrative Assistant to help enhance our current team. We provide full-service electrical, civil, manufacturing, engineering and general contracting services for the water and reclamation industry.

The ideal candidate will foster teamwork and create a positive work environment in a fast-paced industry, while helping our Arizona clients engineer, rehabilitate, manufacture and construct water distribution and treatment infrastructure.If you are looking for an organization who invest in their employees, has a culture of community and belonging that allows their people to be their best, and allows you to bring your authentic self to work while achieving purpose-driven work, then we need inspired people like you to join us in our pursuit of building the future.

About Us: Smyth Industries, Inc. has been serving the water and reclamation industry throughout Arizona and the Southwest since the company’s inception as Smyth Steel Manufacturing in 1980. We’ve grown from our steel tank fabrication and specialty manufacturing origins, into a full-service water and reclamation industry General Contractor specializing in end-to-end solutions including Storage Tanks, Pump and Water Wells, Pressure and Surge Vessels, Industrial Coatings, Electrical and Controls, and Engineering.

Let’s build something together!Benefits:We offer competitive pay and a comprehensive benefit package that includes, Individual Retirement Plan (IRA), Medical Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Holiday Pay, Short and Long-Term Disability, Life insurance, and Monday-Thursday (4 days/10-hour days).

In your job, you will have the ability to make a difference in the water and reclamation industry by:

Emphasized Desired Skills:

+ Strong Microsoft Skills: Excel and Word specifically. Applicant skills will be tested in these programs.

+ Drafting technical forms or letters.

+ Professional correspondence.

+ Process submittals.

Essential Duties and Responsibilities:

+ Supports day-to-day operations by performing administrative tasks for managers, department, or team.

+ Answers telephone calls and takes messages for manager, department, or team members.

+ Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.

+ Tracking contract and invoice progress and follow up with contractors and companies as needed.

+ Ensuring compliance with jurisdictional regulations and requirements (Proposals, Bids, liens, Inspections, Blue Stake)

+ Maintaining databases, meeting room calendars, contact lists, document files and tracking spreadsheets.

+ Assisting with submitting Request for Information documents and submittals.

+ Assembling reports and manuals as needed.

+ Assists with planning meetings and events, including arranging catering, booking locations, and distributing information.

+ Orders office supplies for department as requested.

+ Supports mail distribution and courier requests.

+ Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

+ Assisting with accounts payable and the accounting team as applicable.

+ Assist project team with subcontracts, contracts and insurance issues and correspondence.

+ Liaison between field employees and office staff.

+ Other duties as required.

Minimum Qualifications:

+ High school diploma or GED.

+ 2-years experience as an administrative assistant.

+ Work Monday – Thursday 6:00 am - 4:30 pm (flexibility is required per business needs)

+ Excellent verbal, written and interpersonal communication skills.

+ Ability to prioritize tasks and adapt to change.

+ Ability to act with discretion when managing confidential information.

+ Ability to effectively manage difficult situations and remain calm under pressure.

+ Ability to develop and maintain effective stakeholder relationships.

+ Ability to create, edit, proofread, and format documents/presentations.

+ Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

+ Required to pass a preemployment drug screening.

+ Required to possess a valid driver's license and legally be able to operate a company vehicle.

+ Self-motivated, task-oriented, leader

+ Must be able to physically perform all required duties which may include bending, lifting 90-pound objects, carrying 90-pound items, squatting, climbing ladders, working in confined spaces, working outdoors most of the time, or standing for prolonged periods of time.

+ Required to wear company supplied Personal Protective Equipment.

+ The applicant should be comfortable working around industrial equipment.

Preferred Qualifications:

+ 5+ years of experience as an administrative assistant.

+ Bachelor’s degree in business administration or relevant field preferred.

+ Strong knowledge in water reclamation and/or construction.

+ Spanish speaking is a plus.

Competencies :

+ Demonstrates Adaptability: Handles daily work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity, and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.

+ Uses Sound Judgement: Makes timely, cost effective and sound decisions; makes decisions under conditions of uncertainty.

+ Shows work commitment: Sets high standards on performance; pursues aggressive goals and works efficiently to achieve them.

+ Teamwork: Employ personal strengths, knowledge, and talents to compliment others. Exercise the ability to compromise and be adaptable. Collaborate with others to achieve common goals. Build strong, positive working relationships with supervisor and team members/coworkers. Provide conflict resolution while maintaining a strong team environment.

+ Commits to Quality: Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluated products, processes, and services against those standards; manages quality and improve efficiencies.